Accounting Software Shreveport

This the third part of our eight part series describing why every business should incorporate a Business Process Assessment.  In previous blogs we discussed the importance of creating a Business Process Project Management Committee and electing a leader to represent each department within a company.  The third step is to develop a comprehensive business process analysis document with a series of questions.  

The business process analysis is a series of questions each department in the company is required to answer.  This gives the business process management committee a blueprint of the business process opportunities to improve between departments in a company.  The answers to these questions serve to reveal bottlenecks within a company and improve on efficiency.

Examples of questions a business process assessment would ask the Accounts Payable (AP) department include:

1. What is your check writing procedure?
2. How are AP cash requirements determined?
3. Are there requirements for prepayments to vendors?

The Business Process Project Management Committee is a group within an organization assigned to maintain the health of interdepartmental business processes and dependencies. Usually an organization will form a Business Process Project Management committee to measure the efficiencies of human and software related business processes.

Each department within an organization elects a Business Process Project Management Committee representative.  Each department representative is asked a series of questions to identify human and software related bottlenecks and inefficiencies.  The department employee surveys the department to identify opportunities to improve and reports the information back to the Business Process Project Management Committee.

The Business Process management Committee then determines how to solve the inefficiencies through employee training or implementation of business process automation software.  If the Business Process management Committee decides the inefficiencies are Enterprise Resource Planning (ERP) software related the committee will define the business process management objectives and write a request for proposal from ERP software vendors.  Once the ERP software selection is final the Business Process Management committee overseas the new ERP software related implementation to insure it meets the objectives of resolving the business process inefficiencies.

The Business Process management Committee focuses on the following objectives during ERP software implementation related projects

If you are interested in learning more about Business Process Management or Business process assessments please contact us to learn more!